Department Coordinator to the Stockholm School of Economics

About the position

This is a varied and meaningful role with broad responsibilities across finance, administration, communication, and operational coordination. As a Department Coordinator, you will play a key part in ensuring that internal processes run smoothly while supporting researchers, faculty, guests, and staff. 

If you enjoy a role that combines independence with collaboration, multitasking with structure, and administrative process ownership with cross‑departmental interaction, this position will suit you well. You will be part of an ambitious, international, and inspiring environment.

Responsibilities include, but are not limited to:

The role is broad and flexible, involving both administrative and hands-on tasks. This is an excellent opportunity to develop your administrative skills and work within different
parts of a dynamic organization. You will mainly work with tasks within financial administration, departmental support and coordination and logistics. Example of what could be work tasks within this position:

• Supporting the department’s financial processes and routines
• Manage research grants and project finances
• Handle invoices, reimbursements, remunerations, and scholarship funding
• Assist Head of Department with various tasks
• Supporting faculty, staff, and visitors with day‑to‑day administrative needs
• Helping coordinate visits and practical arrangements
• Supporting the organization of workspaces and related resources
• Handling web content updates for the department’s external communication
• Facilitating smooth internal communication and sharing relevant updates

Your profile

You are a service‑minded, structured, and proactive team player who enjoys working in a dynamic environment. You are comfortable balancing several processes simultaneously and have strong communication and organizational skills. You enjoy interacting with both internal and external stakeholders and take pride in delivering high‑quality administrative support.

Requirements

• Academic education
• Experience in administrative work
• Confident user of administrative and digital tools
• English, written and spoken

Meritorious

• Experience from an academic environment
• Experience working with research support
• Interest in digital development and process improvement
• Swedish

Other information

This is a special fixed-term employment of nine months. The position located in
Stockholm. We encourage you to apply promptly as we are actively reviewing applications on an
ongoing basis. 
Please be aware that we conduct background checks on final candidates for this position.

About the Stockholm School of Economics