Department Administrator - Management & Organization

Education Office

The Education Office (EdO) is one of the Professional Services units at SSE. We are currently 57 staff members working in EdO. We function as a hub in the SSE journey. We provide and develop professional academic support for all stakeholders and students (BSc, MSc, PhD) during their SSE journey. It includes assessment, program management, scholarships, international collaborations, and quality measurements, academic support, central course and exam coordination, degrees, and certificates.

About the position

This diverse role within the Department of management and organization (DMO) offers a unique opportunity to be involved in various aspects of our organization. You will play a crucial part in ensuring that our administrative processes run smoothly and efficiently. This position emphasizes the importance of top-quality administration behind the scenes in a highly dynamic academic environment. While you will be working at DMO, you will belong to Education Office together with a team of Department administrators. If you are interested in a flexible role where you get to interact with different parts of the organization, this could be the perfect opportunity for you. You will gain experience and knowledge from an international work environment filled with talented, innovative, and ambitious people.

Responsibilities include, but are not limited to:

The role of the Department Administrator is broad and flexible, involving both administrative and hands-on tasks. This is an excellent opportunity to develop your administrative skills and work within different parts of a dynamic organization. You will support the department with functioning as an office manager with a focus on the responsibilities below.

Main responsibilities:

· Administering courses (scheduling, planning exams, reporting grades, updating the course web),

· Being the contact person for students,

· Providing support and information to faculty,

· Arranging meetings, seminars, and other events,

· Supporting department heads and staff with various administrative issues, for example travel bookings, simpler financial management and external communication on the web,

· Maintaining the department’s databases and filing systems,

· Communicating with internal and external stakeholders.

Your profile

You are likely described as a service-minded organizer with collaborative and communication skills. You enjoy working in a high-paced environment, both independently and with others, and you can easily adapt to changing circumstances. You are proactive, have strong problem-solving skills, and an eye for details. You are technically competent and willing to learn SSE’s digital systems.

Requirements:

· Experience in an administrative role, preferably within higher education

· Oral and written fluency in English

· Good computer skills, particularly with office programs.

Meritorious:

· Experience or interest in an academic environment,

· Swedish

Other

This is a substitute employment, full-time position, located in Stockholm. Preferred starting date as soon as possible and ongoing until 2025-08-31. There is a good chance of extension. We encourage you to apply promptly as we are actively reviewing applications on an ongoing basis.

Please be aware that we conduct background checks on final candidates for this position.

About the Stockholm School of Economics

The Stockholm School of Economics is ranked as the top business school in the Nordic and Baltic countries and enjoys a strong international reputation. World-class research forms the foundation of our educational offering, which includes Bachelor, Master, PhD, MBA, and Executive Education programs. Through creativity and collaboration, the Stockholm School of Economics provides an environment where ambitious students and accomplished researchers meet to address contemporary challenges within business and economics, particularly those concerning sustainability, diversity and innovation.

Apart from delivering world class education within business and economics, SSE students are trained to be successful decision makers and leaders of the future. Our educational mission has over the years strengthened SSE students, and you can read more about it here.

SSE is committed to a balanced gender distribution and values a variety of backgrounds and experiences among our employees. We therefore welcome all applicants regardless of their gender, ethnicity, gender identity or expression, disability, sexual orientation, age, or religion or other beliefs. We strive to have a fair and inclusive recruitment process.